Essentials of fleet management
Role of Fleet manager/Transport officer; Managing fuel; Vehicle hire/lease; Managing the fleet; The relevant legislation; Procurement and disposal; Key Internal Controls; Basic fleet management; Insurance;
Day 1: Understanding Fleet Management Fundamentals
- Role of Fleet Manager/Transport Officer
- Key responsibilities and functions of a fleet manager.
- Aligning fleet management with organizational goals.
- Developing leadership and communication skills for managing teams and stakeholders.
- Strategies for balancing cost control with service delivery.
- Basic Fleet Management
- Introduction to fleet management concepts and systems.
- Importance of vehicle tracking, scheduling, and maintenance planning.
- The role of technology in fleet operations (e.g., GPS, fleet management software).
- Managing the Fleet
- Creating an effective fleet policy.
- Optimizing fleet size and utilization.
- Scheduling preventive and corrective maintenance for vehicles.
- Monitoring vehicle usage and reducing operational inefficiencies.
- Key Internal Controls
- Establishing and maintaining controls to prevent fraud, waste, and abuse.
- Tracking and reconciling vehicle usage logs and reports.
- Managing risks in fleet operations through robust internal systems.
- Importance of audit trails in fleet management.
Day 2: Operational and Financial Aspects of Fleet Management
Morning Session:
5. Managing Fuel
- Monitoring and controlling fuel consumption to reduce costs.
- Implementing fuel card systems and other control measures.
- Identifying and addressing inefficiencies such as fuel theft and waste.
- Leveraging technology for fuel tracking and reporting.
- Vehicle Hire/Lease
- Understanding when to hire or lease versus owning vehicles.
- Evaluating lease contracts and terms.
- Managing hired/leased vehicles to ensure cost-effectiveness and compliance.
Afternoon Session:
7. Procurement and Disposal
- Best practices for acquiring vehicles (buying vs. leasing decisions).
- Developing vehicle specifications and procurement plans.
- Proper procedures for vehicle disposal, including auctions and trade-ins.
- Managing the lifecycle of fleet assets to optimize value.
- Insurance
- Understanding the types of insurance policies relevant to fleet management.
- Managing claims and minimizing insurance costs.
- Working with insurance providers to ensure adequate coverage.
- Compliance with insurance requirements and mitigating risks.
Day 3: Regulatory Compliance and Risk Management
Morning Session:
9. Relevant Legislation
- Overview of local and international regulations governing fleet management.
- Compliance with traffic laws, vehicle safety standards, and environmental policies.
- Managing driver qualifications, licenses, and certifications.
- Navigating penalties and avoiding legal disputes.
- Risk and Safety Management
- Identifying and mitigating risks in fleet operations.
- Implementing vehicle safety policies and driver training programs.
- Monitoring and addressing vehicle incidents and accidents.
- Creating a culture of safety within the fleet team.
Afternoon Session:
11. Performance Measurement
– Key performance indicators (KPIs) for fleet operations.
– Analyzing cost-per-mile, fuel efficiency, and maintenance expenses.
– Setting benchmarks for fleet performance improvement.
– Using data analytics to drive decision-making.
Day 4: Advanced Fleet Management Practices
Morning Session:
12. Fleet Management Technology and Automation
– Implementing fleet management software for tracking and reporting.
– Role of telematics in optimizing fleet operations.
– Benefits of automated fuel management and vehicle maintenance systems.
- Sustainability in Fleet Management
- Strategies for adopting eco-friendly fleet practices.
- Transitioning to alternative fuel vehicles or electric fleets.
- Reducing carbon footprint through optimized routing and scheduling.
Afternoon Session:
14. Case Studies and Best Practices
– Examining real-world scenarios to identify solutions and lessons learned.
– Sharing industry best practices for efficient fleet operations.
- Course Wrap-Up: Developing a Fleet Management Plan
- Participants develop a personalized action plan for managing their fleets.
- Q&A session with trainers to address specific challenges.
- Certification ceremony for participants who complete the training.